Definitions
- Due Date
14 days before the first day of commencement of a semester based on the academic calendar including such dates as stated in a letter of offer.
- Fees
Tuition, ancillary and others.
General Policy
This general policy applies to new students, those who are currently enrolled including students who are required to repeat a semester(s).
- All fees must be paid in full by the relevant Due Date. Once full fees have been paid, there will be no refunds.
- Students paying fees after the Due Date will incur a fine as follows:
| Up to 7 days after a Due Date |
RM 250 |
| Up to 14 days after a Due Date |
RM 500 |
| From the second up to seventh days after commencement of semester |
RM1,000 |
- If the fees and fine are not paid by the eighth day after commencement of the semester, the student will not be allowed to register or re-register for that semester and may lead to the student being asked to withdraw from the programme.
- If a student is not registered or re-registered, the student will not be allowed to attend formal teaching sessions, use IT facilities or use any learning resources of the IMU. In addition, the student will not be allowed to sit for any in course assessments or formal examinations of the IMU.
New Students
- Successful applicants for a programme at the IMU will be sent
a pro forma invoice for the first semester fees together with
the conditional, unconditional or provisional letter of offer.
- If a student is given a conditional, an unconditional or a provisional
letter of offer, he/she will be required to pay full fees by the
date stipulated in the said letter of offer.
- Failure to pay the required full fees by the date stipulated
in the said letter of offer will lead to loss of a place in the
relevant programme.
- Conditional offers
Before the commencement of semester 1, if a student
who has been offered a conditional place on forecast results,
subsequently fails to obtain the necessary actual examination
results to meet the entry requirements, the conditional place
will be withdrawn and the IMU will refund the full fees received
by the IMU, free of interest.
Up to 4 weeks after the commencement of semester
1, if a student who has been offered a conditional place on
forecast results, subsequently fails to obtain the necessary
actual examination results to meet the entry requirements, the
conditional place will be withdrawn and the IMU will retain
10% of the full fees received by the IMU and will refund the
balance 90% of the full fees received by the IMU, free of interest.
- Transfer of Course
A student after having paid semester 1 tuition fees in full can
only be allowed to transfer to another course in IMU at the discretion
of IMU before the commencement of either course.
If the tuition fees for the new course is higher than the course
initially enrolled in, the student is required to make full payment
of the balance semester 1 tuition fees for the new course by the
due date stipulated in the new offer of admission.
If the tuition fees for the new course is lower than that the
course initially enrolled in, IMU will refund the difference of
semester 1 tuition fees for the new course free of interest within
two weeks from the date of the new offer of admission.
- Once the full fees have been paid, there will be no
refunds.
However, for the following special reasons, occurring before the
commencement of the first semester and up to the end of the fourth
week after the commencement of the first semester, refunds of
the full fees received by the IMU will be made to the student,
free of interest:
i. The death or serious illness of a guardian/parent/spouse of
student which will result in the financial inability to continue
with the programme.
ii. Serious illness of the student which will result in the inability
to continue with the programme.
iii. Award of a scholarship or loan to the student for study at
the IMU.
iv. Award of a full scholarship/loan on tuition fees by an educational
institution or a scholarship foundation to pursue an undergraduate
or postgraduate course in another educational institution, where
the notification of the award of the scholarship or loan is received
by the student after payment of fees has been made.
- The student shall apply to the IMU in writing for such a refund
within 14 days of the occurrence of any of the above and the reason
must be supported by documentary proof and evidence. The IMU may
request further proof or evidence before agreeing to a refund
of fees.
Enrolled Students
- E-Invoice
IMU will be sending all notices on payment of fees
to your IMU netmail account or your personal email account from
Semester 2 onwards. There will be no hardcopy sent by post to
your correspondence address with this “e-invoice”
taking effect. You will be given a student netmail account at
the start of the first semester and this account is kept throughout
your term in IMU. You are requested to regularly check your
email account for invoices, notices, reminders or any other
student-related information from IMU.
Special Circumstances
- If a student is unable to make payment of fees by the Due Date, he/she or the guardian/parent/spouse of student must write officially to the Dean of the relevant faculty with a copy to the Finance Department stating clearly the reasons for the delay.
- The Dean of the relevant faculty will pass on the matter to Finance Department, who decides on the course of action.
- The Finance Department conveys the decision to the student or guardian/parent/spouse of student in writing.
Examination Fees
- These apply to postgraduate programmes where examination fees are charged in addition to tuition fees.
- The examination fees must be paid before submission of any thesis.
This policy on payment of fees is subject to change, please check with the University for the latest information.
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