Corporate Vacancy

The International Medical University (IMU) in Malaysia was established 24 years ago in line with the Malaysian government objective of making the country a leading centre of educational excellence in the region and providing more Malaysian students the opportunity to achieve their aspiration to become doctors, pharmacists and nurses.

Interested applicants are welcomed to apply via e-mail to [email protected] along with their complete CV as attachment, e-mail address, contact number and names & contact details of three referees. Kindly indicate this reference number : Ref. No: FWJA0012016 in the cover letter subject column.

Salary scales would be competitive and commensurate with qualifications and experience. We thank all candidates for their expressed interest, however, only those who are shortlisted for an interview will be notified.

Executive, Corporate Secretarial & Legal

Job Responsibilities:

  • Assist the Company Secretary in all company secretarial functions for IMU Group of companies.
  • Maintain and update agreements, memoranda of understanding and all other legal documents, including monitoring the validity of tenancy and service agreements, and arranging for the renewal of such agreements, where appropriate.
  • Provide support for meetings, including arrangement of meetings and review, compilation and distribution of relevant papers.
  • Assist the Company Secretary with corporate exercises, corporate governance initiatives, internal audit programme and risk management programme as may be undertaken from time to time.

Job Requirements:

  • An ICSA graduate or Degree holder in any discipline with 3 years of relevant working experience.
  • Proficient in English language and Bahasa Malaysia, both written and spoken.
  • Sound knowledge of the Companies Act and familiar with the Bursa Malaysia Listing Requirements and other relevant regulations.
  • Proficient in Microsoft Office applications.
  • Able to work independently and effectively under pressure.
  • Good planning, organization and time management skills with strong follow through.
  • Proactive, resourceful and meticulous.
  • High degree of integrity and sense of responsibility.
  • Team player with good interpersonal skills and ability to communicate with all levels.

Apply for this Position

Manager, Academic Services

Job Responsibilities:

  • To manage the Academic Services Department which is the central administration of the campus and responsible for providing the overall administrative function to faculty and students.
  • To oversee the operations of three units namely, Academic Support, Examination, and Student Records and Placements. These units provide services and administrative support ranging from enrolments, timetabling, student records, examinations, and matching/student transfers.
  • Overall responsibility for the effective strategic management, development and implementation of processes and systems of the department.
  • To lead the units within the department to provide high quality support and services, and to maintain and develop programs and support system that enhances the student experience. All the services and activities of the department must be appropriately aligned with the broad directions and strategies of the university.
  • The position reports to the Registrar and is required to work closely with Deans, Heads of Department, Programme Coordinators and other key staff across the university.

Job Requirements:

  • To manage the Academic Services Department which is the central administration of the campus and responsible for providing the overall administrative function to faculty and students.
  • To oversee the operations of three units namely, Academic Support, Examination, and Student Records and Placements. These units provide services and administrative support ranging from enrolments, timetabling, student records, examinations, and matching/student transfers.
  • Overall responsibility for the effective strategic management, development and implementation of processes and systems of the department.
  • To lead the units within the department to provide high quality support and services, and to maintain and develop programs and support system that enhances the student experience. All the services and activities of the department must be appropriately aligned with the broad directions and strategies of the university.
  • The position reports to the Registrar and is required to work closely with Deans, Heads of Department, Programme Coordinators and other key staff across the university.

Apply for this Position

Manager, Compensation & Benefits

Job Responsibilities:

  • Lead and direct the C&B team to deliver a comprehensive HR service to the business
  • Develop and monitor the overall HR budget relating to manpower recruitment, staff payroll and benefits, training & development, etc.
  • Managing the administration of staff data to ensure accuracy in the HRIS.
  • Payroll, benefits and claims processing
  • Administration of e-leave, e-kiosk and e-claims
  • Managing and coaching the C&B team on performance deliveries to meet the section’s KPIS
  • Providing guidance on C&B matters to Management, HODs and their teams
  • Reward, advise and support employees on company benefits
  • Policy and procedures implementation of revised C&B policies, procedures and processes
  • In conjunction with the Head of HR, ensure all C&B related policies and practices are up to date and in line with current laws of the country, e.g. Employment Act, EPF Act, SOCSO Act, etc.
  • Crafting of business and people solutions
  • Administer the annual bonus, increment and promotion process with market benchmark.
  • Administer the Long Term Incentive Plans (LTIP) of the company
  • Administer the staff Long Service Awards
  • Managing priorities between daily operational and company projects, e.g. ASPIRE, e-initiatives, C&B related projects
  • Consolidate and submit monthly management reports to the HR Head
  • Any other assignments as directed by Management

Job Requirements:

  • Preferably a Master’s degree in a related field required (Minimum a general degree in related field).
  • Minimum of 10 years of compensation and benefits experience of which 3 years in managerial capacity
  • Well versed and hands-on in C&B
  • Competent HR practitioner that can engage and coach staff at all levels
  • A commitment to affirmative action principles. Able to act decisively and make wise decisions.
  • Demonstrated leadership, excellent communication, interpersonal skills and good judgment.
  • Ability to strategize, formulate and articulate sound HR policies.

Apply for this Position

School Administrator

Job Responsibilities:

  • Prepare and direct the preparation of a variety of written correspondence, reports, procedures, directives and other tasks related to activities of the School.
  • Maintain records that provide for the proper evaluation, control and documentation of assigned activities of the relevant Centres.
  • Work closely with the Healthcare Administrator and Centre Manager to ensure proper housekeeping of all important documents required for fulfilling criteria set by licensing and regulatory bodies.
  • Monitor quality and performance of support staff in relation to various operations and processes that support implementation of the programme and clinical service delivery.
  • Liaison with regulatory and professional bodies, partner schools, industrial partners, adjunct staff and other general private practitioners on matters related to the activities of the School and the IMU.
  • Prepare various documentations related to budget planning and monitor the financial transactions carried out with approved budget.
  • Prepare or direct the preparation of various documentations required for purchases of equipment, instruments and all materials required by the School and Centres.
  • Verify purchase orders prepared before submission for approval to the Dean of School.
  • Monitor proper storage, inventory keeping, disbursements and all forms of transactions of items purchased.
  • Attend all School Meetings to serve as Secretary of Meeting and provide progress report of matters related to assigned tasks.
  • Ensure compliance and strict adherence to quality, safety, SOP and rules and regulations within the School.
  • Oversee the effectiveness of Stock Management function not limited to Inventory Management and Procurement.
  • Oversee the performance of storekeepers to ensure efficient, neat and systematic storage, issuance of materials, instruments, equipment and other supplies to the clinics and laboratories.
  • Undertake any other tasks assigned by the Dean or the Management.

Job Requirements:

  • Minimum of 5 years of administrative/secretarial experience.
  • Minimum 2 years working experience in academic environment – exposure in the dentistry environment would be an added advantage.
  • Minimum Diploma in a related field of studies.
  • Basic business and commercial work knowledge to support the School Operations.
  • Basic knowledge in finance including budgetary process and cost operations management.
  • Basic knowledge in inventory and storage management.

Apply for this Position

Senior Executive, Employee Engagement

Job Responsibilities:

  • Responsible to ensure that the “New Employee On-Boarding Programme which includes Pre-joining, Induction, Integration, Engagement and Evaluation” are carried out in a timely manner.
  • Manage and execute and evaluate employee engagement surveys including conducting focus group discussions.
  • Develop structured programmes and activities (HR Employee Engagement) that will actively drive staff engagement including establishing formal and informal communication platform.
  • Assess the quality of engagement through regular meetings/surveys with employees and provide regular feedback to the management.
  • Be the voice of employees in reflecting issues back to management to ensure timely resolution of issues.
  • Provide responsive support, training, advice and coaching to managers to ensure the appropriate management of all employee relations issues including in particular grievances, poor performance and disciplinary action.
  • Ensure the proper manning of the HR Helpdesk and the turnaround time for responding to staff issues are within the set service level standards.
  • Responsible to ensure that the IMU Portal for Human Resources are updated and user friendly for all information and document retrieval.
  • Ensure that exit interviews are carried out and data are analysed for management review on a quarterly basis
  • Provide advice and carry out the process with regards to disciplinary problems.
  • Ensure that handlings of disciplinary problems are guided through the proper disciplinary process in accordance to the Malaysian Employment Law.

Job Requirements:

  • A relevant degree with 3 – 5 years of relevant experience.
  • Knowledge of Malaysia Employment Act 1955.
  • High level of empathy, responsiveness and relationship orientation.
  • High level of maturity and tact to deal individuals.
  • International outlook Multi cultural awareness.
  • Good command of written and spoken English.
  • Service oriented and ability to think innovatively, imaginatively and insightful.

Apply for this Position

Senior Executive, HR Development

Job Responsibilities:

  • Analyse the Individual Development Plan (IDP) to identify the training needs of each individual employee in meeting the technical and behavioural competency gaps for their professional and personal development.
  • Source and recommend training providers. This includes evaluating training instructors’ performances and the effectiveness of training programmes, and providing recommendations for improvement.
  • Assist in formulating training and development policies, procedures and improvement plans based on identified University needs and changes in culture.
  • To ensure effective administration of performance management, including timely submission of performance planning and reviews by all staff.
  • Provide advice and conduct training for staff on the performance appraisal process, to drive a performance-oriented culture.
  • Ensure the University KPIs are cascaded to the respective departments and individuals and monitor its progress.
  • Assist in Talent Management and Succession Planning initiatives and activities.
  • Assist in developing, implementing and evaluating relevant learning interventions with the aim to transform IMU into a Learning Organisation.
  • Source and propose relevant Leadership programmes for High potentials, aligned to IMU needs.
  • Responsible for the operational of the Faculty Mentor & Academic Appraisal exercise.
  • Responsible for the operational of the Corporate Mentoring exercise.
  • Assist in obtaining approval from Management and preparation of bond agreements for Education Sponsorship.
  • Responsible for HR Portal, particularly with training and development section, ensuring that information and documents are updated and retrieval is convenient.
  • Develop, manage and execute the orientation programme for new staff, particularly on the training and development section, to create a positive new hire experience.
  • Consolidate and submit monthly management reports.

Job Requirements:

  • Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma, Professional Degree in any field
  • At least 3 year(s) of working experience in the related field is required for this position.
  • Good interpersonal and communication skills.
  • Good command of English language, both written and spoken.
  • Hands-on in training and development methodologies, training needs analysis and performance management.
  • Competent trainer who can conduct soft skills training for staff at all levels.
  • Capable of working within tight deadlines and able to thrive in a fast paced environment.
  • A team player who is able to work collaboratively with internal and external parties.
  • All staff is expected to ensure quality when discharging their duties and responsibilities.

Apply for this Position

Senior Instructional Designer

Job Responsibilities:

  • Building competency of all the instructional designers and multimedia designers in our e-Learning unit.
  • Design and develop learning solutions for multiple delivery methods including instructor-led, web-based, virtual classroom, Online and distance Learning (ODL) and blended instruction.
  • Assist and train SME (Subject Matter Experts) in identifying tools, and technologies for flipped classroom.
  • Plan, analyze, design, develop, implement and evaluate new programmes for fully online mode.
  • Integrate technology into curriculum, including social learning network.
  • Assist faculty and staff in designing and conducting online assessment using different tools (Moodle, Web 2.0 tools, Google Apps., etc.).
  • Assist academic staff to convert existing face-to- face programmes to ODL and blended learning.
  • Collaborate with Portal Administrators (Learning Systems Unit) in designing and building online courses.
  • Conduct research in ongoing instructional design and technology advancements that can be applied to IMU’s learning environment.
  • Other tasks as specified by the e-Learning Manager from time to time.

Job Requirements:

  • Minimum Degree in Instructional Design or a related field.
  • At least 5 years’ experience in designing and developing e- Learning.
  • Working knowledge of e-Learning rapid development tools.
  • Understanding of basic instructional design principles.
  • Strong command of the English language.

Apply for this Position

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